REGULATION 2                                     FINANCES, FEES AND REFUNDS                                     PAGE RG4
PROGRAM FINANCES

PROGRAM FUNDING, FEES, REFUNDS.   Program will be self-funded through assessment of fees to member teams and participants but may solicit and receive any form of financial support appropriate to its purpose, continuation or growth.

TEAM AND PARTICIPANT FEES
LEAGUE COST FACTORS.  Before each season, Program Staff will prepare a projected budget for each league.  This budget will establish a League Cost Factor.  This cost-factor will be the total it is estimated will be needed to cover all league expenses for the season.

TEAM COST FACTOR.  The amount derived in the calculations that set a League Cost Factor will become the year's financial obligation that must be met by teams.  A team's cost-factor will be the equal share of its League Cost Factor obtained by dividing the league costs by the number of member teams.

The Team Cost Factor will be further divided into a sponsor fee obligation and a participant fee obligation.  Teams must make payment of these fee obligations as prescribed by the Program.

TEAM FUND.  Teams are required to establish a Team-Fund before each season that will comprise payments to be made by each team-member of an amount equal to their full obligation for that year.  The fund will provide before a season all the money a team needs to meet its full financial obligation to the Program for the season and eliminate a need of separate collections from team members.  The Team-Fund assures that no personwill be able to play and then leave a team without making any payment; and, is designed to ease the task of team representatives.  A guide for the Team-Fund's operation is that no person should be allowed to participate without making full payment of their fee obligation.

FEE PAYMENT GUIDE.  All fee payments are to be made by negotiable check payable as directed by the Program.  Sponsor fee payments are usually required in mid-summer and the Team participant fees before the season starts.  In leagues that assume a charitable obligation, the dealine for complete returns will be about November 1st.

FAILED FEE PAYMENT POLICY.  When a fee-payment fails by reason of a sponsor or participant not having sufficient funds in the bank account to honor the payment-istrument, the following policy will immediately be in effect:
  1. If the failed fee was a team sponsor check, the team can not play any game and any such scheduled contest not played for this reason will be declared a forfeit.
  2. If the failed fee was a participant(s) fee, that person(s) are immediately declared ineligible and can not participate under threat of indefinite disqualification and the team forfeiting the game if such participation does occur.
Program policy when a fee payment by check fails by reason of insufficient funds in an account will be to require replacement payment be fully made within 72 hours by a cashier's check, other secured instrument or by cash.  Failure to observe the 72 hour deadline will remove the team from Program membership and make all its participants ineligible.

FAILED FEE SUPPLEMENT PAYMENT.  A failed fee-payment will also require the following supplement fee payment to cover charges incurred by the failed check and inconvenience to the Program:
  1. Failed team/sponsor fee:  $5.00 each $100.00 or part thereof of the failed payment.
  2. Failed participant fee:  $5.00 each person who would be covered by the failed fee payment.

REGULATION 2                                     FINANCES, FEES AND REFUNDS                                     PAGE RG5

TEAM FEE REFUND.  A team denied admission will have its sponsor fee refunded if the Program has received written notice of the intent to withdraw by letter post-marked at least 24 hours before the meeting at which schedules are announced.  Ten percent of this sponsor fee will be withheld to cover Program costs and inconvenience created by a withdrawal.  The entire sponsor fee will be forfeit if a team fails to provide proper notice as specified, or, whenever a team is removed for disciplinary cause.

PARTICIPANT FEE REFUND.  Participant fees paid are not refundable and not transferable.

PLAY-OFF SURCHARGE FEE
If required, a surcharge fee will be equally assessed teams in each league who qualify for play-offs.  Such fees must be paid in full 48 hours prior to the start of that league's play-off games.

REPORT OF PARTICIPANT FEE PAYMENTS
Program policy is that the burden of fees be carried equally by all members of a team.  This is designed to prevent some persons shirking their financial obligations and unfairly obtaining the right to participate from the efforts and payments of others.  To avoid this situation, the Program requires that teams observe the following requirements:
  1. To immediately report to the Program the identity of any team-member who is delinquent in making any payment to the Team-Fund.
  2. To report immediately after a season the identity of any team-member(s) who failed in any way to make full payment to the Team-Fund or other charitable or special-event obligation faced by the team and its members.
In the cases noted above, the Program reserves the right to disqualify any person reported to be negligent in making fee payments and in meeting their obligations from further eligibility both within and after a season.  The Program will also hold registered team staff (coaches, staff members, captains and representatives) responsible for making these required reports and disqualify them for a failure to meet the requirements of this Regulation.